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Privacy & Cookies

Our website is built and maintained by Resknow – please refer to their own privacy policy for more information.

This is our Privacy Notice and it explains how we collect, use, share and protect your personal data.

We are responsible for the collection and management of any personal information you submit to us. We will keep your personal details secure and use the information you provide consistently with applicable privacy and data protection laws and the terms of this Privacy Notice.

The information we will collect from a potential Tenant;

If you choose to make an enquiry about a property, we will collect details that you provide in relation to that property. Information held is likely to include your name and contact details.

The information we will collect from a potential Landlord;

If you choose to let your property with us we will collect details such as your name, contact details, and ownership of property confirmation, bank details.

The information you provide may be used in a number of ways, for a potential Tenant;

Send to you further information relating to a property. To confirm a viewing of a property, to discuss our residential letting procedure, for residential letting support.

The information you may provide as a Landlord;

To enable us to advertise your property, transfer payments due to you and provide you with monthly/annual statements and provide residential letting support.

We will always process your personal information on lawful grounds and in particular on the grounds set out below:-

Performance of a Contract

If you make an enquiry through us, we will use the details that you give to arrange a viewing of a property. If you are to rent or let a property through us, the information likely to include is your name, date of birth, employment status, employer, salary, previous address and

It is necessary for us to process your personal information to perform a contract with you, or for us to take steps on your instruction prior to entering into a contract with you.

Legitimate Interest

We may use your name and contact details to tell you about our products and services if we think they may be of interest to you. You can ask us to stop doing so at any time by email request to info@hammondproperties.co.uk

Following your acceptance of renting a property, your information is shared with third parties;

Hammond Properties use referencing agency ‘Rentshield’. Rentshield will become a data controller following your submitting of an application form and their own privacy policies will apply.

Hammond Properties protect deposits with MyDeposits. As they are also a business, they will become a data controller of the information we provide, and their own privacy policies will apply.

When you enter into a Tenancy Agreement, your details, as tenants, are shared with the Landlord. The information we share with them is your full name, contact telephone number and email address.

We may share your personal information with suppliers and subcontractors who are providing services to us, or where necessary to provide a service you have requested. The information we share with them is your full name and contact telephone number.

Legal Obligation

We may also disclose your personal data without your permission to the extent that we are required to do so by law or regulation.

We have a system of retention periods in place to ensure that your information is only stored to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of or deleted in a secure manner.

Your rights

You have the right to ask us at any time:-

  • to confirm whether we hold any of your personal data;
  • to send you a copy of any personal data that we hold about you;
  • to correct any inaccuracies in your personal data and to add relevant details where the personal data we hold is incomplete;
  • to let you have a portable copy of the personal data we hold about you, where we are required by law to do so;
  • to stop processing any of your personal data that we process on the basis of our legitimate interests; and
  •  to stop sending you marketing material.

If you wish to exercise any of these rights, or wish to object to our use of your personal information, please write to us at the address given below.

Hammond Properties, 1 Bromley Lane, Chislehurst BR7 6LH

OR

info@hammondproperties.co.uk

Our website may contain links to other websites. This privacy notice only applies to this website so when you link to other websites you should read their own privacy policies.

We never record telephone calls you have with members or our staff.

We also collect website usage information and do this using “cookies”. For further information about cookies and how we use them please see our Cookies Policy.

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